Thunderbird Kajukembo Association

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CONSTITUTION AND BY-LAWS

 

ARTICLE I - NAME

This organization will be here after referred to as the Thunderbird Kajukembo Association.

ARTICLE II - PURPOSE

The purpose of the Thunderbird Kajukembo Association will be to promote and maintain a high quality of Black Belts, training standards, and ethical practices among Members and students, to foster a continued improvement in the skills and methods of instruction employed, and to aid Members in dealing with the situations unique to the Martial Art.

The TKA will be a non-profit, non-partisan, and non-sectarian organization, and does not wish any profit to the members of the TKA. Since it is organized solely for non-profit purposes, no substantial part of the activities of TKA will be devoted to disseminating propaganda or in any other way trying to influence legislation.

The TKA will have the further object of representing and serving its members in accordance with the TKA Constitution and By-Laws, as well as all policies of the TKA.

ARTICLE III - MEMBERSHIP

Section I - Requirements

Fees:

1. Each active member of TKA will pay monthly dues of $10 beginning on the date of their acceptance into the TKA, and continuing as long as they are an active member of the association. Dues are paid at the monthly meeting or directly to the Treasurer.

2. Authority to change and alter dues belongs solely to the Officers of TKA.

Qualifications:

1. A minimum of certified rank of First Degree Black Belt must be held by each full voting Member.

2. Potential new members with the rank of First Degree Black Belt will be accepted after one year of observation by TKA.

Section 2 - Eligibility

The membership of the TKA will be comprised of Martial Artists of good character who are sincerely interested in the goals and purposes of the TKA and who are willing to devote their time and energy to appropriate these goals. Members may be Students Mr. Sam Allred, or students of TKA Members, who meet the TKA Membership Requirements (Article III, Section 1), or members of AKA.

Section 3 - Application

The applicant will obtain membership in the Association after approval of the members of TKA, subject to the right of TKA to overrule the decision if a majority of TKA members were not available for the approval.

ARTICLE IV - ADMINISTRATIVE STRUCTURE

Section 1 - Membership
Section 2 - Officers

Section 2 - Officers

A. President
B. Vice president
C. Treasurer

ARTICLE V - GOVERNING AUTHORITY

Section 1 - Membership

All TKA affairs will be governed by its members in accordance with the policies of the TKA as set forth in the Constitution, and in the following manner:

A. Through the action taken in monthly meetings and by referendum of the membership.

B. Through actions and decisions of the Officers between the membership meetings.

C. Through the actions and decisions of the President between Officers meetings, Officers meetings, and membership meetings.

E. These actions and decisions of the President or the Officers, made between membership meetings may be overruled by the membership in the meeting or by referendum.

Section 2 - Officers

The Officers will consist of the Officers of the TKA: President, Vice-President, and the Treasurer.

A. The Officers will be authorized and employed to take such action and make such decisions as may be necessary to carry out fully and adequately all provisions of the TKA Constitution and By-Laws, and such action necessary to assure the best interests of the membership between regular meetings of the Officers and the membership.

B. A vacancy in any office, because of resignation, removal, disqualification, or death, or any other cause, will be filled by the Officers subject to member's approval.

C. The Officers will approve or disapprove all reimbursements for expenses incurred by members of the Officers as they transact TKA business.

I. Duties of the President

The President will be the Chief Executive Officer of the TKA and will, subject to the control of the Officers , have general supervision, direction, and control of the business and officers of the TKA. He will be ex officio a member of all standing committees, and will have the general powers and duties of management usually vested in the office of President of an Association, and will have such other powers and duties as may be prescribed by the Officers and the Constitution and By-Laws. The President will:

1. Preside at meetings of the General Membership, Officers , and Officers.

2. Exercise general supervision over the affairs of the TKA.

3. Assume responsibility for furthering the goals of the TKA.

4. Enforce strict observation of the TKA Constitution and By-Laws.

5. Supervise all committees of the TKA and be an ex officio member of all committees.

6. Exercise any and all functions, duties, and powers incident to the office of the President.

7. Have such additional duties as assigned by the TKA or required by the Constitution and By-Laws or the policies of the TKA.

J. Duties of the Vice-President

In the absence or disability of the President, the Vice-President will perform all the duties of the President, and when so acting will have all the powers of, and be subject to all the restrictions upon, the President. The Vice-President will:

1. Work under the direction of the President and perform such duties as assigned to him by the President, the Officers , and the Membership.

2. Carry on in event of the President's absence.

K. Duties of the Treasurer

1. The Treasurer will keep, or cause to be kept, a book of minutes at the principle office or such other place as the Officers may order, of all meetings of Directors and members, with the time and place of holding, whether regular or special, and if special, how authorized, the notice thereof given, the names of those present at Directors' meetings and the proceedings thereof.

2. He or she will be custodian of all assets, books, and records of the TKA, and make available a financial report at regular membership meetings of the TKA.

3. He or she will keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and business transactions of the TKA, including accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital, and surplus. The books of account will at all times be open to inspect by any Director.

4. He or she will cause the payment of all bills properly approved by the President, and Vice-President.

5. He or she will prepare an annual budget for presentation to and adoption by the Officers and the membership.

6. He or she will deposit all monies and other valuables in the name and to the credit of the TKA with such depositaries as may be designated by the Officers .

7. He or she will disburse the funds of the TKA as may be ordered by the Officers .

8. He or she will render to the President and the Directors, whenever they request it, an account of all of his or her transactions as a Treasurer and of the financial condition of the TKA.

9. He or she will collect any dues, fees, fines, assessments and any other income.

10. He will perform any such duties and have all such other powers as may be prescribed by the Officers , the President, the membership, or the
Constitution and By-Laws.

ARTICLE VI - ELECTIONS

Section 1-Election Committee

A. The nomination and election of Officers and Board Members will be conducted under the supervision TKA members and open to inspection of any member. A designated member, or committee will have authority and responsibility to see that nominations and elections are conducted in accordance with the TKA Constitution and By-Laws, with reasonable opportunity for each member to vote.

B. The designated member, or Election Committee will also conduct any referenda submitted to the membership.

C. The Election Committee or the Treasurer must preserve the ballots and election records for one year.

D. In the event that there is only one nominee for an office, the Election Committee, shall seek an alternate nominee. If none is available, the single nominee will be declared elected.

Section 2 - General Election Provisions

A. Only active members of the TKA in good standing will be eligible to hold office.

B. The nominee in any election receiving the highest number of the valid votes cast will be declared legislated.

C. No elected officer of the TKA will be qualified to take office unless and until he meets the qualifications and requirements set forth in the TKA Constitution and By-Laws.

D. The term of office will be for one year. The same TKA member may not be elected to the same office for two consecutive terms. However a member may be elected to an office again after not holding the office for one year.

E. The officers will take office January after the first monthly meeting.

Section 3 - Nomination of Officers

A. In the month of November, every year, nominations will be opened at the regular membership meeting for the Officers.

B. The President and Vice-President will be elected among the Black Belts in the TKA. The Treasurer is not required to hold a Black Belt.

C. Nominations will be by acclamation from the floor of the membership meeting by any member in good standing.

D. In case there is not at least one candidate nominated for each office designated at the meeting, the President will appoint, at the meeting, a nominating member or committee to insure the nomination of at least one nominee for each office open.

Section 4 - Election of Officers

A. Election of Officers will be by ballot of the membership in November.

B. Balloting will be conducted by means set by the officers such as email, mail, or bringing a ballot directly to the election at the monthly meeting.

Section 5 - Vacancies and Answers

A. In the event of a temporary absence of the President, the duties of the President will be assumed by the Vice-President, subject to the approval of the Officers.

B. A vacancy in the office of the President will be filled by the Vice-President.

C. A vacancy in the office of the Vice-President will be filled by TKA members with a special election.

D. Vacancies in the office of the Treasurer and Vice-President will be filled by appointment by the Officers of the TKA, subject to the approval of the appointments by TKA membership within 31 days, or by election in the same manner as that required for regular elections, within 31 days, if the appointment is not approved by the TKA membership.

Article VII TKA MEETINGS

Section 1 - Officers , Regular Meetings

Meetings of the Officers of the TKA will be held as needed outside regular TKA meetings.

Section 2 - Special Meetings

A special meeting of the Officers may be called by the President or a majority vote of the Officers , or by petition signed by 20 percent of the TKA members in good standing. Upon receipt of a properly executed petition, the President will call a special meeting to be held with in 7 days.

Section 3 - Conduct of Membership Meetings and Officers ' meetings

A. Membership meetings, and any other business of the TKA, will be conducted in compliance with the TKA Constitution and By-Laws and any rules and policies of the TKA. Roberts Rules of Order will govern except where superceded by the TKA Constitution and By-Laws.

B. The order of business at meetings will be as
follows:

1. Call to Order
2. Reading of Agenda
3. Minutes
4. Financial Report
5. Reports of Members or Committees
6. Unfinished Business
7. New Business
8. Adjournment

C. The order of business may be suspended by a two-thirds vote of the members present.

D. In the event that the order of business is suspended, the President will appoint a Parliamentarian.

Section 4 - Membership Meetings

A. The monthly meeting of the general membership will be held on the first Thursday of each month or at such time and place as arranged by the Officers, and the members shall be notified of the meeting location and time in a timely manor before each meeting,

B. Special meetings of the members, for any purpose whatsoever, may be called at any time by the President or by the Officers , or by not less than five members in good standing. Notice of such special meetings will be given in the same manner as for monthly meetings of the members. Notice of any special meeting will specify in addition to the place, day, and hour of such meeting, the general nature of the business to be transacted.

ARTICLE XIII - AMENDMENTS

The Constitution and By-Laws may be amended or repealed upon a majority vote of the members present and voting at any meeting of the TKA, provided a copy of the proposed amendment will have been mailed or emailed to each active member in TKA at least 31 days before the date of the meeting at which the proposed amendment is to be acted upon or the proposed repeal is to be acted upon; or by referendum of the membership.

ARTICLE XV - EFFECTIVE DATE

This Constitution and By-Laws will become effective immediately upon adoption by a two-thirds vote of the members of the TKA present and voting.

ARTICLE XVI - DURATION AND DISSOLUTION

The duration of this organization will be perpetual. In the event of the winding up and disillusion of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets will be distributed to a non-profit fund, foundation, or corporation, which is organized and operated exclusively for charitable, educational, religious, or scientific purposes and which has established its tax-exempt status under the Section 501 (C)(3) of the Internal Revenue Code. If this organization holds any assets of trust, such assets will be disposed of in such a manner as may be directed by decree of the Superior Court of the County in which this Organization's principle office is located, upon petition thereof by the Attorney General or by any person concerned in liquidation.

ARTICLE XVII - REFERENDUM OF THE TKA

Section 1

The TKA Election Committee will submit any questions to a referendum of the membership when directed to do so by action of a regular or special membership meeting.

Section 2

Results of a referendum will be determined by a majority vote of those voting on the question.

ARTICLE XVIII - EXPULSION OF MEMBERS OR BOARD MEMBERS

Any member of the TKA may be expelled from membership for misconduct, gross neglect of prescribed duties, or inability to act. Before expulsion, the member in question will be given a warning in writing and verbally by one or more of the officers, with the complaints and grounds that the expulsion are based on, with at least 15 days to take corrective actions before the process proceeds . If after the 15 days it is still proposed to expel the member, he or she will be notified again in writing and verbally by one or more of the officers, of the grounds on which it is proposed to expel him and will be notified at least 15 days in advance of the time and place of the meeting of members at which it is proposed to expel him. He will be entitled to appear in person at such meeting of members for the expulsion of a member, and to be heard upon the matter of his proposed expulsion. At such meeting, the proceedings involving the proposed expulsion will be conducted by a Trial Court. This Trial Court will be composed of up to five persons who are TKA members and should not be parties to the proceedings. Members of the Trial Court must be selected by the Officers.

(amended fall 2004)

Verbal Warning / Intervention:
Board members to Discuss possible Violation / Behavior with member. Explain Action plan for resolution of Violation / Behavior. Offer assistance and or Guidance for Compliance.

Written Warning:
( President) / Board Members to put in writting Violation of Bi- Laws / Behavior. To have Meeting with member to explain Violation Action Plan will be put in place to resolve Issue. Place a time line for Compliance. Signitures of Board Members and Member in Violation. Set up a follow up meeting after time line to determine if member has complied. All documentation to be place in file.

 

Probation:
If Action plan is not followed through the member will be on probation. Time frame will be determined by Committee of 3 or more Board Members. Will set up a follow up meeting with member in violation to determine they are now in compliance with resolution. Will inform Member of Consequences to include Suspension and up to Expulsion.

 

Suspension:
If member still has no complied with action plan.A meeting will be set up to inform said member they will be placed on suspension. Time to be determined by Committee of 3 or more Board Members. All documentation will be placed on file. Will set up final meeting after suspension to inform said member of future Actions to be taken.

 

 

Expulsion:
If Member in Violation has not Complied with all set resolation. They will be Expelled form the Assocation. Not to use the name of the association, Clothes, patches or any uses of TKA Members for their benefit or association. All documentation will be placed into a permanent file.

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